Employee (central)
You add up to 3 past employers on My Profile with corporate email only. After save, ARTICA emails the referee. Responses feed an AI trust score on your sidebar.
Getting Started
ARTICA is a multi-tenant HR platform: companies get a private subdomain workspace, while candidates use the central employee portal. Pick the path that matches you.
1
Companies — register a workspace
Sign up with email OTP or Google. Your
company gets an isolated tenant database
and admin on
{company}.myartica.com/admin.
2
Complete the company profile
Add company details so hiring can
unlock. Profile completion is required
before full HR access.
3
Invite your team
Add HR managers, specialists, and
viewers with the right permissions
(Spatie RBAC + role hierarchy).
4
Connect tools (optional)
Link IMAP inbox, Brain AI knowledge,
Google Calendar / Zoom, and social pages
to unlock the full hiring stack.
Candidates start on the central /employee portal instead — register, build a profile, Create CV, then apply. You can refine company settings anytime.
For Companies & HR Teams
Your tenant admin is the home base for hiring: jobs, candidates, inbox, calendar, wallet, Search CV, agency tools, and settings — all on your company subdomain.
From the dashboard you can track open roles, applicant volume, interviews, and pipeline health. Subscription checks and 2FA protect the workspace.
Brain AI is tenant-scoped — feed snippets, websites, and files so replies and HR assistance stay on-brand. OpenAI also powers job descriptions, CV scoring, and email summaries.
Posting Jobs
Create a role with a custom application form, then start receiving applicants the same day.
1
Create a new job
Enter title, location, and type. Let AI
draft a full description and structured
skill requirements you can edit.
2
Add screening questions
Build a custom application form and
screening questions to filter applicants
early.
3
Publish & share
Share the public apply link
(/apply-job/{slug}) and publish to
LinkedIn or Facebook when social pages
are connected.
Managing Candidates
Every applicant enters your hiring pipeline. Resumes are parsed and scored with AI against the role so stronger matches rise first.
Move candidates through clear stages with timeline events, notes, and internal reviews. Request missing documents and send CV availability reminders when needed.
Use the AI match score as a guide, not a hard rule — it helps you prioritize, but your judgment always comes first.
Interviews & Offers
Schedule interviews with Google Calendar and Zoom links. Message candidates over WhatsApp or email without leaving the workspace.
When ready, send a digital job offer or contract. Candidates accept or decline through a secure public token link, and you can request files along the way.
Need employment verification? Add company references on the pipeline candidate. Referees respond on your tenant link with Yes/No employment plus a short summary.
For Candidates
The employee portal on the central domain keeps your career data in one place — separate from any single company’s hiring database.
1
Create your profile
Register (email/OTP or Google), import a
resume, and fill personal info, skills
(≤20), experience, education,
certifications (≤10), languages (≤8),
and social links.
2
Find & apply to jobs
Browse openings, save favorites, and
apply from the portal — or apply as a
guest on a company apply link without an
employee account.
3
Track applications
See cross-tenant application history in
one place, and respond to interviews,
offers, and contracts through secure
links.
Create Your CV
Employees only. From My Profile → save bar → Create CV, open ATS templates filled from your saved profile. Companies do not use this modal — they parse and score uploaded CVs in HR.
1
Basic
FREE — clean single-column ATS template
(/employee/profile/templatecv1).
2
Standard
FREE — richer sections and styling
(templatecv2).
3
Premium
PAID — advanced layout (templatecv3).
Fill profile sections before opening so
the CV is complete.
Two Reference Systems
Do not mix them — different databases, models, and response URLs.
Company HR (tenant)
HR adds refs on a pipeline applicant. Referees open the tenant link and answer Yes/No employment + summary. Data stays on the company candidate record.
Personal Gmail-style inboxes are rejected for employee references. Keep your personal account email on the profile; company emails belong in References only.
For Recruitment Agencies
Agencies can upload candidate resumes for client companies, contribute to the shared talent pool, and track placements with automatic commission calculation from one dashboard.
Commissions are calculated automatically for each successful placement, so earnings stay visible as you work.
Roles & Access
ARTICA gives each persona the surface they need — central platform, company tenant, or employee portal.
Platform super admin
Central /admin — companies, plans,
subscriptions, bulk email, global
analytics.
Company owner / HR team
Tenant admin — jobs, candidates, inbox,
scheduling, offers, wallet. Owners
control team access and subscriptions;
viewers stay read-only.
Candidate / employee
Central /employee — profile, references,
Create CV, jobs, Search CV unlock.
Public applicants can also apply via
guest links.
Tips & Best Practices
Teach Brain AI about your company
The more tenant context you add, the
more accurate and on-brand replies
become.
Keep the pipeline tidy
Move candidates promptly so dashboards
and team notes always reflect reality.
Fill the candidate profile before Create
CV
Certifications, languages, and
references only appear on templates when
they exist on the saved profile.
Use corporate emails for employee
references
Save the profile after edits so
verification emails send. Check the eye
icon later for responses and trust
updates.
Ready to start?
Create a candidate account or register a company workspace and make your first hire with ARTICA.